Knowledgebase: Email
Setup Rules in Outlook
Posted by on 20 August 2013 07:56 PM

Microsoft Outlook allows users to set up rules to help handle and control all mail sent and received through Microsoft Outlook. To start creating a Microsoft Outlook rule, follow the below steps.

  • Open Microsoft Outlook.
  • Click Tools.
  • Click Rules Wizard.
  • Click the New button and run through the wizard. Below are some examples of the different rules that can be setup through the Microsoft Outlook Rules Wizard.Move a specific mail to a folder within Outlook

Setup a rule to move e-mails based on the content of the e-mail. For example, you may want to move any incoming mails with auto-reply message to the Deleted Items folder. To do this, follow the below steps:

  • Select Check messages when they arrives.
  • Check the box with specific words in the subject or body. In the below rule description window, click specific words and type: out of office, auto-reply, and auto reply.
  • Click Next.
  • Check the box move it to the specified folder and stop processing more rules. In the below rules description window , click Specified and select the folder deleted items. You can also make it so all files are deleted automatically; however, if something is deleted that you may not want to be deleted, you will never know.
  • Click Finish.
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